Junior Instructor (Secretarial Practice- English)

Question 1

What is the chief aim of ‘Secretarial Practice’ trade ?

A

Welcoming visitors to Office

B

Making and Receiving calls

C

Typing Letters and taking notes in Shorthand

D

Training in office processes and procedures

Question 2

Why are coalescents so called ?

A

Because they are represented by upstrokes

B

Because they have initial hooks

C

Because they unite with consonants

D

Because they unite with vowels

Question 3

Which is the position where logograms are written ?

A

Written on the line

B

Written through the line

C

Written above the line

D

Written either above, on, or through the line

Question 4

What is the most important asset for a shorthand writer ?

A

Ability to write legible outlines

B

Writing mechanically

C

Inserting vowels

D

Writing heavy strokes heavier

Question 5

When is a vowel produced ?

A

When the mouth passage is closed

B

When there is audible friction in the mouth passage

C

When the mouth passage is open

D

When the mouth passage is half open

Question 6

What is a preceding vowel ?

A

Vowel occurring before upstroke/downstroke or above horizontal stroke

B

Vowel occurring after an upstroke

C

Vowel occurring after a downstroke

D

Vowel occurring below a horizontal stroke

Question 7

What are the signs used to represent logograms ?

A

Angular signs, dots and dashes

B

Circles, loops and angular signs

C

Strokes, circles, loops, dots, dashes and angular signs

D

Strokes, angular signs and dots

Question 8

Which stroke represents grammalogue ‘and’ ?

A

1/3 rd of ‘Ray’ written on the line

B

1/3 rd of ‘Jay’ written above the line

C

1/3 rd of ‘Ray’ written above the line

D

1/3 rd of ‘Chay’ written on the line

Question 9

Can you represent capitals in shorthand, if so, when and how ?

A

By two short slanting ticks before a word

B

By two short slanting ticks beneath a word

C

At the beginning of every sentence

D

Not necessary to represent the capitals

Question 10

Which is correct ?

A

Diphthongs have three vowel places

B

Diphthongs are represented by dashes

C

Diphthongs can be joined to strokes

D

Diphthongs are written thick

Question 11

Where are intervening third place vowels indicated ?

A

After the first stroke at the end

B

After the second stroke at the end

C

Before the second stroke at the end

D

Before the first stroke at the end

Question 12

Which is correct ?

A

Logograms save time

B

Logogram have more than one character

C

Logograms are represented by thin strokes

D

Logograms represent uncommon words

Question 13

What are the uses of shorthand ?

A

Helping in recording our thoughts quickly

B

Helps in recording our thoughts accurately

C

Helps in translating our thoughts

D

Helps in quick and accurate recording of spoken words

Question 14

How is tick ‘the’ written ?

A

It is a heavy tick written upward

B

It is a light tick written upward or downward

C

It is a heavy tick written downward

D

It is a light tick written upward

Question 15

What is the name of the component of a computer which is not physically accessible, but can be realized through its working ?

A

Hardware

B

Software

C

RAM

D

Port

Question 16

Who created the first programmable computer ?

A

Charles Babbage

B

German Konrad Zuse

C

Albert Einstein

D

Benjamin Franklin

Question 17

Which type of computers are used in banks to store and retrieve core banking transactions ?

A

Mobile phones

B

Centralized Server Computers

C

Tablet – Computers

D

Micro – Computers

Question 18

Which computer application allows sending and receiving information ?

A

Robotics

B

News

C

Internet

D

Telecommunications

Question 19

Which software application allows us to send messages, audio and video through mobile phones ?

A

Robotics

B

Telecommunications

C

Internet

D

Digital video or audio composition

Question 20

What is the name of all physical components of a computer collectively called ?

A

Software

B

Hardware

C

Malware

D

Junkware

Question 21

While copying data from the computer hard disc to a CD, a message flushes on the screen no space to store more data. How much data has been stored in the CD ?

A

4.7 GB

B

1.44 MB

C

700 MB

D

700 GB

Question 22

Which component contains slots for fixing and connecting processor, main memory (RAM) hard disc, CD/DVD drive etc. ?

A

Motherboard

B

Control panel

C

Keyboard

D

Dashboard

Question 23

Which computer supports concurrent login for thousands of users ?

A

Mainframe Computer

B

Micro-Computer

C

Cloud Computer

D

Laptop

Question 24

Where to find programs currently running in the desktop environment is displayed ?

A

Menu bar

B

Task bar

C

Status bar

D

Title bar

Question 25

What is the name of a series of keys placed at the top of the keyboard (F1 to F12) ?

A

Number Keys

B

Navigation Keys

C

Scroll Key

D

Function Keys

Question 26

Which is the software for preparations of banners, ID cards, brochure and page based professional publications ?

A

MS Access

B

MS Publisher

C

MS Outlook

D

MS One Note

Question 27

Which program helps to create an icon in the system ?

A

MS Word

B

MS Paint

C

MS Publisher

D

MS Excel

Question 28

Who developed Internet Explorer ?

A

Microsoft

B

Google

C

IBM

D

Apple

Question 29

Which operating systems are commonly used for mobile phones ?

A

Android and Unix

B

Windows alone

C

Android and Linux

D

Android and Windows

Question 30

What allows you to make changes to the current settings on the computer ?

A

My Computer

B

Help and support

C

Recent places

D

Control panel

Question 31

Where to find the deleted items of the computer ?

A

Documents

B

My Computer

C

Recycle Bin

D

Not seen anywhere

Question 32

Which component provides an organised view of all hardware installed on a system ?

A

Control panel

B

Device manager

C

Default programs

D

Hardware and sound

Question 33

Which software tools are required for various types of productive works like preparations of documents, spreadsheets, playing audio/video etc. ?

A

System software

B

Application software

C

Malware

D

Junkware

Question 34

Which is the software for preparation of documents in MS Office suits ?

A

MS Access

B

MS Word

C

MS Excel

D

MS PowerPoint

Question 35

What is the name of an electronic file that we create using a word program ?

A

Documents

B

Spreadsheet

C

Email

D

Internet

Question 36

What is called moving around the document ?

A

Editing

B

Exploring

C

Navigation

D

Orientation

Question 37

Where can you find the Undo, Redo commands ?

A

In the ribbon

B

Quick access toolbar

C

View button

D

Home button

Question 38

Where can you find the document in print layout, full screen reading, web layout, outline or draft view ?

A

View button in menu bar

B

Home button

C

View button on the status bar

D

Review tab

Question 39

Where is print-preview option available ?

A

Start-menu

B

Home tab

C

File tab

D

Device and Pointers

Question 40

What is the error admissible for Gross Word (GW) of 400 ?

A

20 Words

B

5 Words

C

15 Words

D

10 Words

Question 41

Which is a Formal Letter ?

A

Application

B

Invitation

C

Thanks giving letter

D

Condolence letter

Question 42

What do you know of P.S. found in some letters ?

A

It is written at the top left of the letter

B

It is written at the right bottom of the letter

C

It means Post Subscription

D

It means Post Script

Question 43

What is the features of Banking Correspondence ?

A

Banks protect their interest at the Client’s cost

B

Banks call a client a bad debtor hastily

C

Banks judge a situation from the client’s point of view

D

Banking correspondence need not be confidential in nature

Question 44

It is not a necessary part of a letter

A

Salutation

B

Ref. no. and date

C

Subscription

D

None of these

Question 45

A person on whom the responsibility of the office work is entrusted is called

A

Office Secretary

B

Office Manager

C

Accountant

D

Personal Secretary

Question 46

Planning of office layout is essential to use the ______ most economically.

A

Space

B

Lighting

C

Office flow

D

Office system

Question 47

The open office arrangement suffers from the following disadvantage

A

Lack of Concentration

B

Noise

C

Lack of Secrecy

D

All of these

Question 48

The written record of informations and instructions regarding rules, regulations and policies is known as

A

Office Diary

B

Office Manual

C

Office Forms

D

Office Decorum

Question 49

The process of office planning begins with

A

Forecasting

B

Setting planning

C

Setting objectives

D

None of these

Question 50

Controlling office activities is

A

An important managerial function

B

Not to measure the actual performance

C

Not to evaluate the performance of staff

D

Not to bother cost consciousness

Question 51

Recruitment of manpower for an office is the major duty of which Department ?

A

Personnel Department

B

Accounts Department

C

Finance Department

D

Production Department

Question 52

The office function which determines future course of action is called

A

Controlling

B

Organizing

C

Planning

D

None of these

Question 53

All inward mail of small organization may be received through

A

Post box is compulsory to collect the mail

B

The postman or peon or courier

C

Special staff deputed for the purpose

D

Officer concerned

Question 54

Which machine prints postal stamps ?

A

Franking

B

Fax

C

Addressing

D

Scanning

Question 55

Which of the following is an important merit of using office machines ?

A

High cost

B

Saving of labour

C

Requirement of additional space

D

Requirement of special skills for operation

Question 56

Internet works on

A

Packet switching

B

Circuit switching

C

Both A) and B)

D

None of these

Question 57

‘WAN’ stands for

A

World Area Network

B

Wide Area Network

C

World Arrow Network

D

None of these

Question 58

Incoming mails are recorded in the

A

Despatch Register

B

Visitor’s Book

C

Diary Register

D

All of these

Question 59

‘VPP’ stands for

A

Value Payable Post

B

Value Payable Parcel

C

Volume Payable Post

D

Volume Payable Parcel

Question 60

How many Pin Zones in India ?

A

7

B

6

C

10

D

9

Question 61

Which of the following is not the quality of a good secretary ?

A

Good Education

B

General Knowledge

C

Command Over Language

D

None of these

Question 62

The word ‘Secretary’ is derived from

A

Latin

B

Greek

C

French

D

Roman

Question 63

Which of the following is a component of the file ?

A

Cat eye almirah

B

Pigeon-hole cupboard

C

Stamp pads

D

Flags

Question 64

When the name of the file is ‘Delhi’, what is the basis of classification ?

A

Alphabetical

B

Subject

C

Geographical

D

Chronological

Question 65

This filing system is generally used for keeping receipts of Newspaper bills, Electricity bills, etc.

A

Guard file

B

Spike file

C

Box file

D

Lever file

Question 66

A union of two vowel sounds occurring consecutively and pronounced simultaneously is known as

A

Diphone

B

Displace

C

Diphthong

D

None of these

Question 67

When the sound of R and L blends with any consonant, it makes a _________ consonant.

A

Double

B

Compound

C

Complicated

D

None of these

Question 68

A right semi circle is used initially before strokes K, G, M and two forms of R to give the sound of

A

WL

B

W

C

WHL

D

None of these

Question 69

Prefix-Intro is represented by double length stroke

A

N

B

T

C

R

D

None of these

Question 70

The method of writing one stroke through another is called

A

Contraction

B

Termination

C

Intersection

D

None of these

Question 71

When half length ‘H’ stands alone, which ‘H’ is written ?

A

Always downward ‘H’

B

Always upward ‘H’

C

Either upward or downward ‘H’

D

None of these

Question 72

What is indicated when ‘MP’ is doubled in length ?

A

The addition of ‘Tr’

B

The addition of ‘Dr'

C

The addition of ‘Er’

D

The addition of ‘Ture’

Question 73

An open sound as distinguished from a consonant is called a

A

Consonant

B

Grammalogue

C

Vowel

D

Phrase

Question 74

All double length down strokes are written

A

On the line

B

Above the line

C

Through the line

D

Double length down strokes are not written

Question 75

A suffix is a common syllabus occurring at the __________ of the word.

A

Beginning

B

Middle

C

End

D

Beginning of ING

Question 76

Can the ‘SW’ circle be used with stroke ‘W’ ?

A

Yes

B

No

C

Something

D

Yes with ‘STR’ loop

Question 77

The stroke ‘SH’ when hooked for ‘L’ is written

A

Upward

B

Downward

C

Through

D

None of these

Question 78

Which side shun hook is written to t, d and j without initial attachment ?

A

On the left side

B

After

C

On the right side

D

Before

Question 79

Two short line underneath an outline indicate

A

Initial Capital

B

Wrong Word

C

Full Capital

D

Full Small Letter

Question 80

Contracted outlines are generally written

A

Above the line

B

Through the line

C

On the line

D

Anywhere

Question 81

Which year did Sir Issac Pitman invent shorthand ?

A

1840

B

1842

C

1860

D

1837

Question 82

What are the vowel places for Triphones ?

A

First and second place

B

First, second and third place

C

First and third place

D

Second and third place

Question 83

‘OI’ diphthong is employed at the beginning of which strokes ?

A

Stroke L

B

Stroke M

C

Stroke K

D

Stroke R

Question 84

It is used to give Slide Presentation consistent and stylish appearance

A

Format

B

Slide

C

Themes

D

Clip art

Question 85

It is an interconnection of various computer systems located at different places

A

Internet

B

Network

C

None of these

D

All of these

Question 86

IPTV stands for

A

Internet Protocol Television

B

Internal Protocol Television

C

International Protocol Television

D

None of these

Question 87

The PIN code system introduced on

A

1972

B

1962

C

1970

D

1950

Question 88

A Stapler is one of the type of

A

Franking Equipment

B

Mailing Equipment

C

Punching Equipment

D

Communication Equipment

Question 89

One of the service provided by the post office is

A

Locker

B

Post book

C

Post bag

D

Post ledger

Question 90

From which machine one can send a letter instantly ?

A

EPBX

B

Franking machine

C

FAX

D

PABX

Question 91

The prime factors for any shorthand systems are

A

Speed and Fluency

B

Speed and Accuracy

C

Fluency and Accuracy

D

All of these

Question 92

Writing of two or more words without lifting the pen is called

A

Phraseography

B

Contraction

C

Grammalogues

D

Logograms

Question 93

Final syllable ‘OUS’ immediately preceded by a diphthong, the ‘S’ is written

A

Circle S

B

Large Circle

C

Stroke S

D

None of these

Question 94

The compound consonants ‘kw’ is represented by ___________ to k.

A

A large initial hook

B

A small initial hook

C

A large final hook

D

A small final hook

Question 95

‘M’ Stroke is thickened for the addition of

A

T/D

B

K /G

C

P/B

D

CH/J

Question 96

Halving Principle is used in shorthand for the addition of

A

T/D

B

K/G

C

P/B

D

CH/J

Question 97

When standing alone, the stroke L is doubled for the addition of __________ only.

A

Thr

B

Dr

C

Tr

D

Chr

Question 98

In shorthand, suffix ‘SHIP’ is represented by

A

Joined SH

B

Disjoined SH

C

Joined P

D

Both A) and B)

Question 99

The stroke ‘T’ intersected, represent the word

A

Attention

B

Attraction

C

Tension

D

Party

Question 100

After figures stroke ‘N’ represents

A

Nine

B

Ninety

C

Hundred

D

Thousand

081/2021 - Junior Instructor (Secretarial Practice- English) (SR from among SC/ST)